Mysterious OneDrive Check Marks and Cloud Takeover of Your Computer

Mysterious OneDrive Check Marks and Cloud Takeover of Your Computer

If you’re a Microsoft Windows user, have you ever noticed those subtle check marks next to your files on your desktop and file explorer, thinking they’re just a harmless indicator of synchronization? Well, buckle up, because there’s more to it than meets the eye. In this detailed blog article, we’ll delve into the concerning phenomenon of Microsoft OneDrive quietly relocating your files to the cloud without so much as a warning.

OneDrive 1

The Silent Migration: OneDrive and Your Local Files

In recent developments, Microsoft OneDrive has undergone changes that might catch users off guard. Files once comfortably residing on your local computer are now being stealthily moved to the Microsoft cloud, and the implications may be more significant than one might first think.

  1. Default Cloud Pointing in Office Applications

As part of recent updates, Office applications have undergone a default configuration adjustment, seamlessly integrating with the cloud. This alteration may lead users to unknowingly engage with files stored in the cloud, inadvertently diverting their work from local machines to cloud-based storage. The default file location changes from the local device e.g. C:/Users/John to “OneDrive” aka The Cloud. Windows moves all of those files “Off” your computer into the cloud,

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  1. Many are unaware their files are even in the cloud:

One of the primary issues is that many users are blissfully unaware that this file migration is even taking place. The lack of awareness can lead to unexpected consequences.

  1. Offline Access Challenges:

If you find yourself offline, disconnected from the internet, accessing your files could be an impossible task. Your files now rely on an internet connection for accessibility. You must manually adjust settings to “Always Keep On This Device”.

  1. Backup Program Limitations:

Automated backup programs like iDrive, designed to safeguard your files, face a hurdle. The changed file location disrupts the backup process, potentially leaving your data vulnerable. OneDrive can be infected and encrypted with ransomware as OneDrive is mounted to a local folder on a local computer. Be sure to adjust backups accordingly.

  1. Encryption Concerns:

Files stored in Microsoft’s cloud may lack encryption at rest. Unlike some encryption processes that occur during file transmission, files stored in the cloud without encryption at rest pose potential security risks. While encryption at rest is supported, it may not always be on unless “BitLocker” local file encryption is enabled.

  1. Irrecoverable Deletions:

Once files are deleted from OneDrive, users have a limited 30-day window for recovery. This may pose challenges for users who discover missing files months or even years later. There have been cases where entire “folders” were deleted and not noticed missing until months later.

  1. AutoSave of Microsoft Office Documents no longer works for saving files to the local PC.

In a Microsoft Office update, the AutoSave feature no longer saves files to the local PC. Now, users must be logged into the Microsoft cloud for AutoSave to function, requiring manual “SAVE” clicks during document edits. This shift disrupts the traditional AutoSave process, requiring users to adapt their workflow to this new cloud-dependent approach. Be sure to save your files periodically.

  1. Data Cross-Pollination: Potential Mix-Up of Personal and Work Files in Microsoft Accounts

A potential data cross-pollination concern has emerged for users juggling both a Microsoft Work account and a Microsoft Personal Account. Situations have arose where “personal files” may have been inadvertently saved to the “work account,” creating a potential mix-up of sensitive data. This unexpected overlap raises privacy and security implications, urging users with dual Microsoft accounts to exercise caution and verify the account context before saving or accessing files.

Some OneNote notebooks have been syncing and saving to the wrong account. One way to know where a OneNote Notebook is saved to the wrong location is by listing the notebooks and hover over the notebook in question, the location should be in the hover text.

As Microsoft addresses this issue, it’s crucial to stay informed about updates and take proactive measures to prevent unintentional data mingling between their work and personal accounts.

  1. CoPilot Connection:

The timing of this file migration raises questions, especially with the introduction of Microsoft “CoPilot.” Was your data used to train CoPilot? The possibility is worth considering.

  1. Privacy Policy Shift:

Recently  pop-ups alerting them to a “Privacy Change” policy from Microsoft. Many often click right through these without reading the agreement. The interpretation suggests that Microsoft now has the liberty to use any data stored or used on its services as it sees fit, introducing potential privacy concerns.

Navigating the Cloud Takeover: What You Can Do

  1. Awareness is Key:

Educate yourself and your team about these changes to ensure everyone is aware of this shift in file management. Be familiar with your data structure and configuration, check settings and file locations regularly.

  1. Review and Customize Settings:

Explore OneDrive settings to customize syncing preferences and file locations, providing better control over your data.  In OneDrive , select the “Gear” icon, settings and check “Always Keep On This Device”, this should keep a copy of files on your device as well as OneDrive.

  1. Microsoft OneDrive Menu

  2. OneDrive 3Offline File Management:

Some users have noted instances where, despite adjusting settings to ” Always Keep On This Device,” the configuration reverted to the default cloud storage, leading to files not being stored locally on the PC as intended. This appears to occur during Windows updates. Be vigilant in monitoring and confirming your offline settings to ensure a consistent and reliable offline file access experience.

Notice the white arrows are shortcuts, while the green checkmarks are OneDrive files.

  1. Regular Backup Checks:

If you rely on backup programs like iDrive, regularly check and adjust settings to accommodate the changes in file location.

  1. Privacy Policy Understanding

Take the time to understand Microsoft’s updated privacy policy to make informed decisions about your data.


The mysterious check marks next to your files now carry a weighty significance. As technology evolves, staying informed and proactive is the key to navigating these changes seamlessly. Microsoft OneDrive’s cloud takeover demands our attention and understanding to ensure a smooth transition without compromising the security and accessibility of our valuable data.

Microsoft may be conditioning users into the next phase, which seems to be centered around moving away from local machine software licensing to “Cloud-Only” software licensing. In this scenario, all data storage and processing will occur exclusively in the Microsoft cloud, rendering your local PC or device as nothing more than a “Terminal.” Interestingly, this concept harkens back to the approach adopted by Wyse Technology in the 1990s, where amber text “Character Terminals” connected to a server via a “Dial Up” connection.

Stay tuned for updates and adjust your file-saving habits accordingly.

This information is based on interpretation, it is essential to recognize that Microsoft’s motivation for changes in their services are often multifaceted. Microsoft has been progressively integrating cloud services into their ecosystem, and this shift aligns with broader industry trends towards cloud-based computing. The exact intentions behind these changes, however, may involve various factors, including enhancing collaboration, security, and providing users with flexible and accessible computing environments. Users are encouraged to stay informed about Microsoft’s official announcements for the most accurate and up-to-date information.

Need help? I can assist via a remote support session and telephone call. (424) 532-1633

IDrive Cloud Backup

Navigating Change: iDrive’s Recent Pricing Adjustment

Navigating Change: iDrive’s Recent Pricing Adjustment

IDrive Cloud Backup



There are some important changes in the world of data backup, specifically regarding the exceptional product that many of you have come to rely on – iDrive. As your dedicated IT professional consultant, it is my responsibility to keep you informed about developments in the tech landscape that may impact your digital well-being.

In recent times, iDrive, the robust data backup tool we have come to trust for its simplicity and enterprise-level capabilities, has made a necessary adjustment to its pricing structure.

From $79 a year to $99 a year any price increase may raise concerns, it’s crucial to delve into the reasons behind this decision and explore the continued value that iDrive brings to the table.

Why the Change? Understanding the Dynamics

In the ever-evolving landscape of technology, the costs associated with maintaining a cutting-edge product like iDrive have seen a notable increase. As the demand for advanced data protection and backup solutions continues to surge, iDrive has consistently enhanced its features, security measures, and overall user experience.

The team at iDrive is committed to delivering a product that not only meets but exceeds the expectations of both individual users and enterprises alike. This commitment involves ongoing investments in research, development, and infrastructure to ensure that iDrive remains at the forefront of the data backup industry.

The Unmatched Value of iDrive

Let’s take a moment to appreciate what sets iDrive apart and makes it an indispensable tool for all your backup needs. From seamless PC backups for everyday users to the comprehensive capabilities required by enterprises, iDrive stands as a versatile solution that doesn’t compromise on ease of use or security.

  • User-Friendly Interface: iDrive’s intuitive interface ensures that even those with minimal technical expertise can effortlessly navigate the backup process, making data protection accessible to everyone.
  • Enterprise-Grade Features: Behind its user-friendly exterior lies the depth and breadth of an enterprise-level tool. iDrive doesn’t just backup; it empowers businesses with features like real-time syncing, server backups, and robust security protocols.
  • Cross-Platform Compatibility: Whether you’re on Windows, Mac, iOS, or Android, iDrive ensures a seamless experience across all major platforms, making it a reliable choice for diverse technological environments.
  • Cloud Backup and Accessibility: iDrive allows users to securely back up all their computers and access their data in the cloud. This means your important files are not only protected but also easily accessible from anywhere, providing the flexibility needed in today’s dynamic work environments.
  • End-to-End Encryption: iDrive takes data security seriously. With encryption at rest, your sensitive information remains private and secure, giving you peace of mind in an era of increasing cyber threats.
  • Add-On Capabilities: iDrive offers powerful add-on capabilities, such as the iDrive Express (e2) service. This service extends your backup coverage to include cloud data from platforms like WordPress sites/databases, Cloud Databases, virtual machines, and even Network Attached Storage (NAS) devices like Synology. This ensures that your entire digital ecosystem is safeguarded, providing a comprehensive solution for your evolving backup needs.
  • Protection from Microsoft OneDrive issue: with recent,  unannounced updates to Microsoft OneDrive, a significant shift has occurred in the way files are handled, impacting user access and file management. Instead of merely backing up files, OneDrive now moves them into OneDrive rendering you no longer to access your files on your local drive. If your system is being backed up with iDrive, your local files get backed up and stay there until you delete them.
  •  ( If you’re a Microsoft OneDrive user, be sure to read my blog article “Navigating Changes in Microsoft OneDrive: Understanding File Movement and Access.”
  • Exclusive Promos and Offers for Our Community

I know all too well changes in pricing can be an adjustment, but I am excited to share exclusive promos and offers available to you, our community. By leveraging our affiliate partnership, you can still access iDrive at a competitive rate while enjoying the same high-quality service.

  • Exclusive Promos and Offers for Our Community

I understand that changes in pricing can be an adjustment, but I am excited to share exclusive promos and offers available to our community. By leveraging our affiliate partnership, you can still access iDrive at a competitive rate while enjoying the same high-quality service.

 IDrive® Mini for computer users with only 100GB ($2.95 yr) or 500GB ($9.95 yr) of data. (select “Pricing” to see Mini Plan)

iDrive’s Personal 5TB to 100TB starting at $69.95 yr.

iDrive360 Endpoint Cloud Backup

iDrive’s official website – FREE 5GB for New Users!

Final Thoughts

Change is a constant in the tech world, and iDrive’s commitment to adapting and improving ensures that your data remains in safe hands. As your dedicated IT consultant, I endorse iDrive not just as a product but as a partner in securing your digital assets.

For more details on the pricing adjustment and to take advantage of exclusive offers, visit iDrive’s official website.

Thank you for your understanding and continued trust in South Bay Computer Solutions.

Best Regards, John Costa,

Authorized Reseller

Dark Mode – Improve Your Vision

Dark Mode – Improve Your Vision

OneDrive 4Dark Mode is a feature which inverses your device display so the bright white background becomes dark and the text light. Changing the contrast to be easier on the eyes by reducing the amount of harmful blue light. Studies have shown blue light is attributed to keeping one awake contributing to higher rates of insomnia among computer and mobile users.

There are a few ways to achieve this : In the OS like MacOS, Windows10 or Chrome, an App like YouTube, Microsoft Office, etc or as an Add-On like in the Chrome or Firefox browsers.

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In the App eg. Microsoft Office has a “Dark Mode” in the “Options” section, under “Personalize your copy of Microsoft Office” ; Office Theme: “DARK GRAY”. There is also Black and whit, etc.
Windows 10 has this capability under the “Display Options” setting, and just release MacOS.
The Chrome browser achieves this with an ADD-ON.

DarkMode is a great way to relax your eyes and is particularly useful in bright sunlight or night time. Check it Out you might prefer these mode vs the brigh white background,
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OneDrive 6